Your email address will not be published. Save my name, email, and website in this browser for the next time I comment. The Standards Registering a base state. Qualified vehicles and fuels. Fuel tax reporting. According to IFTA requirements, when applying for an IFTA license, you will be required to provide the following information: Proof of residency — You must have proof of a valid physical address lease or mortgage statement in your state of residence.
You must also provide proof that you filed income taxes with the Department of Revenue for the previous three years. License plate — You must have an International Registration Plan license plate unless you are using a farm or transporter plate on your vehicle.
Oscar Carvajal on June 5, at am. Allen Campbell on June 8, at pm. Allen Campbell on April 7, at am. John Osborn on August 24, at am. Jon C. Hall on April 14, at pm. Allen Campbell on June 21, at pm. Helmetbuster on July 31, at pm.
David Turner on February 9, at am. Do I need to track every day miles or only when I go out of state Reply. Micki Perez on June 15, at am. Allen Campbell on June 17, at am. Mike Cadres on August 3, at pm. TruckingOffice on December 7, at am. Oscar on January 15, at pm. I have a dump truck and I work locally in the city of Houston Texas. Do I need a license?
Greg thompson on February 6, at pm. Troy Medlock on July 6, at pm. TruckingOffice on December 10, at pm. You would need to contact your local IFTA office for that information. Feel free to start a 30 day free trial at truckingoffice. Elaine on July 18, at am. Gary Hornback on July 30, at am. Will KY ifta mail a return form to me or do i have to fill it out online. Cesar on July 31, at am. Do I need ifta if I stay local in one State?
Jimmylee on August 8, at pm. Mike Jurczyk on August 8, at pm. Carl on August 20, at pm. If you fuel up in your state and cross lines to another state but you do not purchase fuel and come back in the same 11 hour driving day do you have to log a trip report Reply.
Ouizze on May 17, at pm. Yes if you cross state lines you need to log. Sandra Simmons on August 28, at pm. Linda Brokaw on August 31, at am. For instance a Private Road. Leroy Martinez on September 12, at pm. JR on October 2, at pm. Mary on November 15, at pm.
It is only going at the most 45 miles into the state Reply. Tiffany on November 26, at pm. Do you turn in the receipts in along with the report?
Stevve on February 9, at pm. John Beach on December 11, at pm. If so, how is it done? Rogell on March 6, at pm. Allen Campbell on April 2, at pm. Baldev Singh on April 27, at am. Tania on October 7, at pm. Richard on February 24, at pm. Rahul on March 3, at pm. Allen Campbell on June 22, at pm. Richard on April 6, at am. Teresa on April 28, at pm. Nikki on June 2, at am.
Gerardo on August 15, at pm. Allen Campbell on August 24, at am. Allen Campbell on April 1, at am. This software assists the trucking companies in many forms. It provides accurate mileage in addition to…. IFTA reports help determine how much fuel tax is owed in each state or province based on the miles driven in each jurisdiction. Carriers need an IFTA license and sticker if they meet two requirements.
As you buy fuel, be sure to save your fuel receipts. Based on the report calculations, you will find that you either owe money into your IFTA account or a refund is owed to your account.
Then, your base jurisdiction takes care of dividing the fuel taxes paid proportionately to every jurisdiction based on mileage.
Decals expire on December 31 of each year, so be sure to keep your registration current. If your report finds that any taxes are owed, you pay that amount to your base jurisdiction at the time the report is filed, and the base jurisdiction then redistributes that tax money. A fuel card helps you be prepared with accurate records to stay compliant.
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Please confirm that this is your company: No matching company found. Let's try again. If taxes are owed, the amount due must be included with the filing of the quarterly tax return. Note that there are agencies that will assist in preparing the quarterly filing if the trucker can provide accurate miles-per-state driven and records of fuel purchases. IFTA was created to be more convenient for drivers and a more efficient way of collecting and equitably distributing taxes to the states.
Alaska, Hawaii, Washington, D. Who must register with IFTA? If you operate a qualifying vehicle only within the boundaries of your home state and do not cross other jurisdictional boundaries, then you are not required to register with, or obtain an IFTA license or permit.
An operator is limited to 10 special permits per year. If more than 10 trips per year are made from your home jurisdiction, an IFTA license and decals are required.
A recreational vehicle such as a motor home or a pickup with a camper is not considered a qualified motor vehicle when an individual uses it exclusively for personal pleasure. Vehicles used in connection with a business operation are not considered recreational.
All registered carriers must maintain records of individual vehicle mileage trip reports that include mileage per state or province—to be summarized monthly—as well all receipts or electronic records showing all fuel bought at service stations.
Figure 2 shows an example of a state IFTA tax return. Figure 2. The layout of the pages may vary from state-to-state, but the information required is consistent. Page 1 includes all information required for the individual or operator of the truck, a record of fuel types used, a summary of the balance due or credit due, the amount of the refund requested, and the signature block for the filer.
Page two includes the data required for each jurisdiction state in which the truck traveled including, miles in each state, fuel quantity purchased gallons , and taxes paid dollars and cents and computations for taxes due or to be credited to the operator.
Credits may be carried over to be used against the next quarter filing Page 1, lines 3 and 4 in the example. There will be additional pages to allow spaces for all applicable states and provinces. Most jurisdictions allow encourage online filing. Go to the IFTA website for the state in which your business is registered.
There you will find complete instructions and blank online forms to complete. Complete the forms—some calculations will be required—and submit it with your payment method if taxes are due. The actual tax forms may vary by state, so follow the instructions provided on the site.
Having an accurate record of miles driven per state, as well as fuel purchases is required for IFTA filings. Data can be maintained in trip log books or software programs. There are also several versions of truck management software available, which can ease the work and provide an accurate record.
The key is to have a valid record of miles driven in each state, and all fuel purchases readily available to 1 complete quarterly fuel tax returns and 2 to have available in case of an audit. I did not drive out of my home jurisdiction during the second quarter of the year.
Do I still have to file the quarterly return? There will be no numbers to enter, and you will not owe anything, but if you have an IFTA license, you are required to file quarterly reports even if you did not leave your home state. Yes, and the penalty can be costly. This varies by state. Failing to file too many times may result in revocation of your IFTA license. Also, if you are late on any filing and payment of taxes at the end of the year, you may not be permitted to renew your IFTA license.
Of course, the IFTA license and permit decal numbers must also be included. As indicated earlier, each state is responsible for collecting taxes from operators based in that state. Consequently, each state has designed its own tax forms.
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